3.1 The Annual General Meeting and Annual
Conference will be held in accordance with the timetable determined by the National
Lesbian and Gay Conference.
3.2 The
AGM/Annual Conference shall elect a representative Committee who will nominate
members to all appropriate levels within UNISON, by the following procedures:
(i) Service/Sector Group meetings, the Black caucus,
Youth, Retired and Disabled Members caucuses are each entitled to elect one lesbian
and one gay man to represent them on the Committee.
(ii) Local
Government and Health, because of their size, are entitled to elect two each.
(iii) The
Men's and Women's caucuses can put forward names for the open elections (6 women;
6 men) attempting to ensure fair representation and geographical representation,
reflecting the diversity of the Scottish membership.
(iv) Voting
shall be by secret ballot.
3.3 The
Scottish Lesbian and Gay Committee shall elect:-
(i) Co-convenors (1 lesbian; 1 gay man).
(ii) Secretary
(iii) A
lesbian and gay man as representatives to National Lesbian & Gay Committee.
(iv) Representatives
(1 lesbian; 1 gay man) to the Scottish Council.
(v) Representative
to the Scottish Committee.
(vi) Representatives
to the Scottish Education & Training Committee.
(vii) Representative
to the Scottish Communications & Campaign Committee.
(viii) Representative
to the Scottish International Committee.
(ix) Representative
to Scottish Women's Committee.
(x) The
Scottish Lesbian & Gay Committee, in line with National policy decisions,
will continue to seek through agreement representation to all the Scottish Service
Group Committees. Where this is agreed, delegates will be elected by those eligible
service members at each AGM.
(xi) Representative
to the UNISON delegation to STUC Conference.
(xii) Representatives
(who must be APF member 1 lesbian; 1 gay man) to the Scottish Labour Campaign
for Lesbian & Gay Rights.
(xiii) Representatives
to other bodies as identified from time to time.
The
aim is to ensure that each Committee member holds at least one position thus sharing
the workload of the Committee.
3.4 The
Committee will meet regularly to decide policy, aims, priorities and to progress
the Committee's agreed objectives.
A
diary of meetings will be set by the Committee, informed by the Servicing Officer
in consultation with the National Lesbian & Gay Officer, and the Scottish
Secretary to ensure that the work programme of the Scottish Lesbian & Gay
Committee relates to that of the National Lesbian & Gay Committee and Scottish
Committee/Council. These shall be fixed dates and locations with the Co-Convenors
taking responsibility for chairing these meetings.
3.5 Meetings
shall be held in appropriate and accessible venues throughout Scotland.
3.6 The
Co-Convenors will meet bi-monthly with the Secretary and the Servicing Officer
to discuss items of business prior to and after Committee meetings.
3.7 The
general management and organisation of the Committee's activities between meetings
shall be vested in the Co-Convenors and Secretary. The Co-Convenors and Secretary
shall have full power and authority to act on behalf of the Committee in every
respect and for every purpose falling within the remit of the Committee. The Co-Convenors
and Secretary shall have a duty to consult with other relevant office bearers
and shall not do anything that is inconsistent with the guidelines or policy of
the Committee as laid down at the AGM.
The
Secretary shall be responsible for taking minutes, deal with correspondence, liaising
with the Co-Convenors, Serving Officer and appropriate administrative staff.
3.8 Committee
representatives to other bodies shall prepare a written report for distribution
prior to committee meetings.
Scotland's
public service union 
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